Under SB 906, employers in Oregon must comply with a new hire notice requirement. It goes into effect on January 1, 2026. All new hires must receive a written explanation of earnings and deductions that are required to be included on itemized pay statements. This information includes:
- Established regular pay period
- Payroll codes used for deductions and pay rates (with detailed definition for each)
- Pay rates that an employee may be eligible to receive (hourly, salary, shift differentials, commissions, piece-rate pay)
- Any employer-provided benefits
- Benefit contributions and deductions
- All types of deductions that may apply and the purpose of each
- Allowances claimed as part of the minimum wage (if applicable)
Employers must also review and update the information annually by January 1.
The notice may be provided in a way that is easily accessible, such as a link to a website, a shared electronic file, an emailed file, or a physical document posted in a central location. It should also be translated into other languages as requested.
This article is informational and does not constitute legal or financial advice. Consult with an employment lawyer or accountant for additional clarification on how these changes impact your company.
