Information You Need Federal | ACA | HR | State January 2019
ACA Deadline Extension: March 4th, 2019
The IRS has just announced ACA extended deadline for employees’ 1095B/C until March 4th, 2019.
PPI’s ACA timeline:
- ACA Questionnaire should have been submitted by Dec.21st 2018.
- All ACA data for tax year 2018 needs to be in your payroll platform by January 18th.
- Employer copies must be approved and signed off on by February 8th.
- PPI will begin printing 1095C pressure sealed copies for employees on February 11th.
2019 Form W-4
The Final version of Form W-4 for use in tax year 2019 has been released by the IRS. It continues to use withholding allowances similar to the 2018 version.
2019 Minimum Wage Check Up
With various cities and counties having enacted local minimum wages and 19 states (Alaska, Arizona, Arkansas, California, Colorado, Delaware, Florida, Maine, Massachusetts, Minnesota, Missouri, Montana, New Jersey, New York, Ohio, Rhode Island, South Dakota, Vermont, and Washington) increasing their own minimum wages on January 1st (December 31st for New York), employers should take time to verify that they are meeting the minimum wage requirements of their state/city/county and prepare for any increases.
The below chart sets forth the minimum wage effective January 1, 2019.
| Federal Minimum Wage | $7.25 | |
| State | City/County | Amount? |
| Alabama | $7.25 | |
| Alaska* | $9.89 | |
| Arizona * — all cities/counties except … | $11.00 | |
| Flagstaff* | $12.00 | |
| Arkansas* | $9.25 | |
| California* — all cities/counties except … small employer (25 or less) | $11.00 | |
| large employer (26 or more) | $12.00 | |
Caveat: Please be advised that this information is being provided as a courtesy and that ePlace Solutions Inc. nor PPI Business Services Inc. does not track local laws and ordinances and will not update this information with changes in local laws and ordinances.
Exempt Employee's Salary Compliance for 2019
Is The Minimum Required Salary for Exempt Employees Increasing In Your State in 2019?
While the FLSA minimum salary requirements for “white collar” employees (executive, administrative, or professional employees) is not changing in 2019 (at least not until/unless the Department of Labor announces a new Overtime Rule), there are several states where the minimum salary requirements for exempt employees is increasing in 2019 (December 31, 2018 for New York Employers).
These increases (i.e.in Alaska, California, Colorado, Maine, New York, and Oregon) are occurring because the minimum exempt salary rates for these employees (as established under state law) are scheduled to increase in 2018 (December 31st for New York employers).
Under the Fair Labor Standards Act (FLSA), the minimum salary requirements for white collar employees is as follows:
| Payment Schedule | Minimum Salary |
|---|---|
| Weekly | $455 |
| Bi-Weekly | $910 |
| Semi-Monthly | $985.83 |
| Monthly | $1,971.66 |
| Annual | $23,660 |
Recommendation for Employers
It is recommended that employers in these states verify that their exempt employees are receiving at least the minimum salary requirement to qualify for the exemption.
Also, please remember that meeting the salary requirement is just one element needed to qualify for an exemption from overtime. The employee in question must also meet the duties test and the salary basis test.
HR Help by PPI Monthly Newsletter
PPI Business Services is excited to provide you with this Monthly Employment Law Update Newsletter to bolster your existing Human Resource knowledge base, update infrastructure, and update Federal and State Laws.
January 2019 Holiday Reporting Dates
PPI, Banks, and Couriers will be closed Tuesday, January 1st, 2019. Banks and Couriers will be closed on January 21st due to the Federal Reserve. PPI will be open as a non-processing day.
| Closed | Input on | For a Check Date of | OR | Input on | For a Check Date of |
| 01/01/2019 | 12/28/2018 | 01/02/2019 | OR | 12/31/2018 | 01/03/2019 |
| Non Processing | Input on | For a Check Date of | OR | Input on | For a Check Date of |
| 01/21/2019 | 01/16/2019 | 01/18/2019 | OR | 01/17/2019 | 01/22/2019 |
Please Contact Customer Service in advance with any questions and/or to make changes to your input schedule.
February 2019 Holiday Reporting Dates
Banks and Couriers will be closed on February 18th. due to the Federal Reserve. PPI will be open as a non-processing day.
| Non Processing | Input on | For a Check Date of | OR | Input on | For a Check Date of |
| 02/18/2019 | 02/13/2019 | 02/15/2019 | OR | 02/14/2019 | 02/19/2019 |
Please Contact Customer Service in advance with any questions and/or to make changes to your input schedule.
Open-Enrollment
Plan Now to Make The New Year Easier
Our technology provides an improved experience for employers and employees for the critical open enrollment process. A user-friendly interface offers a more engaging and intuitive benefits enrollment experience while users are guided step-by-step through the benefit enrollment process, driving up employee engagement and usage.
PPI Refresher Classes Are Here!
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Employee Management and Payroll Training
Enjoy free online classes each week to hone your existing skills, and to learn useful tips that can make your workforce management process easier. The Employee Management/Payroll Training classes are held weekly: Tuesdays at 10:30 AM and 1:15 PM (Pacific).
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Human Resources
Learn how to track vital employee information with the Human Resource section. We offer a 1- hour class held Twice a Month on Thursday at 10 AM (Pacific).
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Take Control of Your Reports!
View your data the way you want to see it. We are offering a 1-hour Report Writer class held on the last Tuesday of the month at 10am (Pacific). Learn how to change your view of your Workforce Management data. Report Writer is a simple tool that can positively impact your processes. Once you pick up a few tips in class, it is even easier and more useful!
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Call or Email now to enroll in a class
Class sizes are limited, so be sure to call 888.380.1869 or email coresupport@payrollpeople.com to register with a Customer Service Representative!
